Contact Us
RESPONSIBILITIES & TASKS

The Council Structure

The Council will be composed of twelve members elected from the membership. See specific Council roles and Committees below. The Council has four specific roles: Chair, Chair-Elect, Treasurer, and Registrar. The Council is made up of five committees: Conference, Outreach, Fellowship, Nominations, and Publications.

Chair

The Curriculum and Pedagogy Group (C&P) Chair’s term represents a three-year commitment to C&P Council leadership. The first year is an induction year in which an incoming Chair serves in the role of Chair-Elect. During this period, the Chair-Elect works closely with the Chair and the C&P Council in administrating the conference and other organizational details. The second year is the principal leadership year in which the Chair mentors the Chair-Elect, and receives counsel from the outgoing Chair-Elect. The third-year is the year for the Outgoing Chair to mentor the Chair during his or her principal year of service. See Table 1 for Chair’s Term Cycle.

The Chair leads the Council’s work, sets objectives, assigns roles, and delegates work in collaboration with the Council. The Chair’s immediate support includes the Council Treasurer, the Chair-Elect, and the Conference Registrar whose roles are described below. Explicitly, council members who, after being included in role determination and work delegation, may be removed from the Council by the Chair if they are not performing their duties. Removal from the role will require the Council’s deliberation and vote.

Specific Duties: The Chair, with the help of the Executive Council, will accomplish the following.

  1. Facilitates ongoing conversation and decision-making among the Council during the year.
  2. Monitors group discussion.
  3. Chairs the Annual Business Meeting of C&P at the Conference.
  4. Works closely with the Treasurer, Chair-Elect, and Registrar to insure smooth and fiscally sound operation of the Annual Conference.
    • Secures site for conference dates approved by the Council.
    • Reviews and submits contract with conference facility for review and approval of the Council.
    • Contacts restaurants and/or conference facility regarding meals, maintaining contact as conference approaches and predicting numbers
    • Acquires details regarding rooms, equipment, and other conference facilities (e.g., gallery space, theater area), sharing this with the Program & Site Committees.
  5. Insures that each committee is operating in a manner consistent with its charge and that each Council member is undertaking one specific responsibility during the year.
  6. Serves as an ex-officio member of each standing committee.

Chair Elect

Ideally, the Chair Elect is identified by the Council during the second year of the Chair’s service. The Chair Elect is bounded by majority council vote. In addition to recording the minutes of each Council meeting and the Annual Meeting and distributing them at or before the next meeting via electronic means, the Chair Elect serves as administrative support to the Chair in all roles outlined above and more specifically attend to the following.

Specific Duties:

  1. Aids the Chair to insure smooth and fiscally sound operation of the Annual Conference.
    • Secures site for conference dates approved by the Council.
    • Reviews and submits contract with conference facility for review and approval of the Council.
    • Contacts restaurants and/or conference facility regarding meals, maintaining contact as conference approaches and predicting numbers.
    • Acquires details regarding rooms, equipment, and other conference facilities (e.g., gallery space, theater area), sharing this with the Program & Site Committees.
  2. Aids Chair in monitoring and updating Electronic Platform including archiving.
  3. Keeps minutes of all Council meetings and provides them to the Council for comment and correction.
  4. Circulates minutes to members of the Council prior to each meeting.

Council Treasurer

A treasurer shall serve for a term of three years. The treasurer is responsible for all fiscal matters and providing an annual written report at the Annual Meeting and at any other time requested by the Council. The appointment of the Chair-Elect and the treasurer are to occur on alternating years, as to prevent them from cycling off of their roles at the same time, in order to provide financial continuity.

Specific Duties:

  1. Oversees all fiscal matters of the Council, including conference expenses.
  2. Monitors financial commitments that the Council is considering to insure that there will be/are funds to support these commitments.
  3. Works with the Chair, Chair Elect, Registrar, and JCP Editors to insure that the funds to support their activities are/will be available.
  4. Submits periodic financial reports to the Council when requested.
  5. Provides an annual written report at the Annual C&P business meeting and at any other time requested by the Council.
  6. Submits a financial report to the Council within three weeks of completion of the conference. The financial report consists of an income statement with specific categories listed as well as an expense statement delineating how the money was disbursed.
  7. Works with the Registrar to monitor the payment of registration fees/forms. In order to finalize the income statement, the treasurer has to determine that the cash/checks/credit charges noted on the registration forms balance with what was deposited in the money market account that the treasurer maintains for Council business.
  8. Does or arranges for Annual Tax Report using non-profit status.
  9. Arranges for a CPA to review financial books when budgeted by the Council.

Conference Registrar

Specific duties:

  1. Develops conference registration process.
  2. Tracks submitted registration forms and contacts those individuals for missing money or information.
  3. Acknowledges receipt of registration and payment to attendees.
  4. Accepts registrations and processes forms by entering data into a spreadsheet.
  5. Provides receipts as necessary to attendees.
  6. Provides updates to Program, Site, and council as to numbers registered.
  7. Organizes the conference registration table at the conference, including scheduling each Council member for table duty and keeping up with paperwork from on-site registrations.
  8. Works with Fellowship & Awards committee regarding assistance from scholarship candidates.

Council Standing Committees

  1. b. 4: New By-Law “The Chair shall collaborate with the Council in appointing leadership roles for the following Committees. Committee Chairs involve C&P council members, community members at large, or graduate student assistants from the Chair’s home institution.”
  2. a. New By-Law “Committees: There will be the following standing committees: Conference, Outreach, Fellowship, Nominations, and Publications. These standing committees will be populated by the roles as indicated in Table 2, Council Structure.

The Conference Committee

  1. Program Committee

    1. The Conference Committee is led by the Council Chair with help of the Chair-Elect and additional council members.
    2. Develops possible conference themes and organizing structures for discussion and approval of the Council.
    3. Receives and organizes all conference proposals via electronic submission systems.
    4. Distributes proposals for external review.
    5. Receives reviewed proposals and informs authors of the status of proposals.
    6. Organizes and creates conference programs.

    Site Committee

    1. The Site Committee is led by the Chair-Elect with the help of the Chair and additional council members.
    2. Identifies local entertainment for the conference.
    3. Secures information about the airport and local transportation, weekend entertainment.
    4. Contacts local Visitors’ Bureau for conference useful materials and assistance.
    5. Contacts local colleges and universities with information about the conference and opportunities to participate.
    6. Coordinates Town Hall meetings and Business Meeting with the leadership of the Chair
    7. Distributes completed program electronically.
    8. Creates a printed copy of the program booklet with session abstracts for distribution at the conference.
    9. Includes activities such as art exhibitions, evening performance events on the program (Informs event contributors that they are responsible for their own event coordination).

The Outreach Committee

Membership Committee

  1. The Membership Committee is led by the Registrar with the aid of the Communications Chair and additional council members.
  2. Maintains an accurate and up-to-date database of C&P members working closely with the Registrar.
  3. Provides a demographic summary of participants attending the conference from data provided by the Registrar via survey software at the time of registration.
  4. Maintains close and frequent contact with the Communications Chair for updates.
  5. Initiates, coordinates, and disseminates the annual Call for Papers/Presentations and any other promotional materials for the conference.
  6. Appoints a webmaster to insure that the conference website and mailbox systems are maintained.
  7. Works with Treasurer to arrange registration survey and PayPal link in late July or early August.
  8. Insures that the general membership is informed about all C&P projects and opportunities.

Communications Committee

  1. Working closely with the Council Chair, runs all communications related to C&P, including but not limited to the C&P website, the mailbox system, conference brochures, and conference call for papers/presentations.
  2. Appoints a webmaster to insure that the conference website and mailbox system are maintained and current.
  3. Distributes the annual Call for Papers/Presentations and any other promotional materials for the conference, sending reminders via all social media. Dissemination is done not later than early spring including extensive distribution at AERA and related conferences.
  4.  

The Fellowship Committee

Awards Committee[Re: Scholarships to Assist with Conference Housing]

  1. Works with Outreach Committee to insure that scholarship information is disseminated to the membership.
  2. Receives application forms (initially notifying applicants of their receipt) and, based upon the established criteria guidelines for consideration and available funding budgeted toward these ends (working with the Treasurer to determine the number of recipients who can be supported and to what degree), deliberates accordingly who will receive scholarships before reporting back to the Council and then notifies all applicants of the decision regarding awards.
  3. Works with Conference Committee’s Site Team to assign awardees to work at book fair table or other conference tasks for no more than two hours, arranges roommate assignments and provides this information to the Registrar.

[Re: James Sears Publication Awards]

  1. Explores the possibility of re-establishing the James Sears Publication Award (designed initially for graduate students) with the Treasurer (to verify this award is in the budget) and editors of the upcoming book or Journal of Curriculum and Pedagogy and which, if either, the venue might be the best match for this.
  2. Works with the appropriate (book or journal) editing team to insure they have determined the viable procedure for alerting potential manuscript authors, criteria for judging applications, and announcing the published winner [Whichever editing team commits to this endeavor will be the ones to judge manuscript applications and select the winner – not the Awards Team].
  3. Once the appropriate materials (e.g., the call for manuscripts and the application for the award itself) are prepared, support the editing team as they work with the Outreach Committee [i.e., the Membership Team and the Communications Team] to insure that information in regard to the award is disseminated to the full membership.

[Re: Dissertation Awards]

  1. Works with Outreach Committee [i.e., the Membership Team and the Communications Team] to insure that dissertation award information is disseminated to the membership.
  2. Receives application forms (initially notifying applicants of their receipt) and, based upon the established criteria guidelines for consideration and available funding budgeted toward these ends (working with the Treasurer to insure money are set aside in the budget for a cash prize as well as an engraved plaque to commemorate the winning study) deliberates accordingly which dissertation will receive the award, then notifying all applicants of the decision (as well as the Treasurer to arrange for any plaque-engraving orders, etc.).

Mentoring Committee

    1. Works with Outreach Committee to insure that mentoring information is disseminated to the membership (the email database, the C&P website, and on Facebook) and advertised as part of the call for proposal. and/or Works with Program Team and Registrar to insure that mentoring information is disseminated to all individuals whose paper or presentation was accepted as well as to anyone registering to attend the conference (even if s/he or they is/are not presenting).
    2. Actively coordinates an ongoing running list of interested mentors/mentees along with descriptive details re: their demographic info as well as work history and research interests.
    3. Arranges pairings, so that each mentee has an assigned mentor (ideally, someone whose work or experience seems a relevant and compatible match with that of the mentee) to consult with and offer feedback on a draft of their conference paper/presentation.
    4. Establishes a suggested skeletal timeline to guide mentor-mentee pairings in coordinating when and how best to share draft materials (e.g., at least ten days prior to the conference) as well as some suggestions about scheduling time to share feedback and discuss the work.
    5. Explores the desirability and feasibility of re-establishing a meeting/workshop (or series of such) for groups of interested mentees and/or mentors to discuss how to make the most of programmatic and personalized mentoring through C&P. These sessions may be held during the annual conference itself (in consultation with the Conference Committee to help secure space at the site and time in the program) or prior to the conference in a virtual medium (e.g., via zoom)
    6. Collect feedback from all participating parties (i.e., mentees and mentors) on how valuable the experience was each year, so as to make informed adjustments accordingly where possible.

Nominations Committee

  1. Solicits nominations for Council vacancies at least four weeks prior to the conference with nominations remaining open until the day before balloting.
  2. Insures that nominees have representation from full-time practitioners, college professors, and graduate students, and reflect diversity in gender, race, ethnicity, and sexual identity, but not limited to those categories.
  3. Contacts nominees to confirm their willingness to serve, explaining duties of the office.
  4. Prepares written ballots which includes a brief description of each nominee and introduces them at the business meeting during the conference.
  5. Oversees election, tallies ballots, and reports results to the C & P membership.
  6. Submits a written statement of the results to the Chair and Chair-Elect.
  7. Assists and supports other committees at times of nominations (e.g. journal editors, Council Chair).
  8.  

Publications Committee

  1. Consists of at least two C&P council members, at least one editor of the Journal of Curriculum and Pedagogy (JCP), and one editor of the C&P book. It may include a graduate student either from the C&P membership or a JCP Editors’ home institution.
  2. Coordinates all C&P publications projects, including but not limited to the edited volume of proceedings, the journal, and book series.
  3. Communicates with Taylor and Francis regarding the publication of JCP.
  4. Collaborates with the Awards Committee and editors of the Journal of Curriculum and Pedagogy on the James Sears publication award.
  5.  

C&P GROUP

Committee Reports

Read Here

ABOUT US

We seek to create a space in which to advance the ideals of progressive curriculum and democratic leadership in education through dialogue and action. 

Useful Links

SOCIAL

Instagram Facebook-f Twitter Linkedin-in Dribbble